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Confidential Secretary
 

 Content Editor ‭[1]‬

 
Court Administrator’s Office
Court of Common Pleas of Clarion County
421 Main Street  Suite 34
Clarion, PA 16214
(814) 226-9351
Fax (814) 226-1097
 
 
Sara J. Seidle-Patton                                                                 Tammy J. Slike
President Judge                                                      District Court Administrator
                                                         Email: tjslike@co.clarion.pa.us
 
Tami M. Kline
Assistant Court Administrator
 
POSITION VACANCY
 
Posting date
June 19, 2020 
 
Closing date 
July 3, 2020
                                                                                               
POSITION:    Confidential Secretary
 
LOCATION:  Court of Common Pleas
                      Clarion County Court House
                      421 Main Street Clarion PA 16214
 
TYPE POSITION:    Level 1 - Full Time
 
SALARY:      $12.00 - $15.00 per hour         
 
JOB DESCRIPTION: See attached Job Descriptions
 
ELIGIBILITY REQUIREMENTS: 
High School diploma, and business school or Paralegal degree or equivalent training and experience.         
Legal experience helpful, but not required.
Proficiency with Microsoft Office, particularly Word and Excel
 
TO APPLY: Send cover letter and resume with no less than three references to tkline@co.clarion.pa.us
 
APPLICATION DEADLINE: July 3, 2020

 
 
 
CLARION COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

POSITION DESCRIPTION:                                                                                            Non- Exempt

 

Overall Objectives

This employee provides administrative and clerical support in an automated environment to Clarion County’s President Judge, as well as to any other judges sitting in Clarion County and to Court Administration. The position works with sensitive information requiring strict confidentiality.
 
 
ESSENTIAL FUNCTIONS
Answers the telephone, responds to inquiries or directs the caller to the appropriate party or office.
 
Greets visitors to the Judge’s Chambers and Court Administrator’s Office, answers their inquiries and 
            directs them to the appropriate location.
 
Assists the Deputy Court Administrator with criminal caseload:
            Is proficient at using the Common Pleas Criminal Case Management System
            Enters new cases onto appropriate court lists
            Is responsible for mailing notices to defendants for court sessions
            Prepares court lists and distributes to counsel and others
            Tracks return of certified notices
            Prepares and distributes transport orders for incarcerated individuals
            Is sufficiently familiar with criminal caseload responsibility to be able to handle the duties
                        in the absence of the Deputy Court Administrator
            Works closely with Sheriff’s Office to schedule bench warrant hearings
 
Prepares and files documents in Judicial/Court Administration files, general files, correspondence
            files,etc
 
Maintains computer lists of all file types
 
Delivers and retrieves files from the Prothonotary, Clerk of Courts, Orphans Court offices
 
Types orders and letters for Judges and Court Administration
 
Composes routine correspondence and orders using a prescribed format and conforming to
            all rules of punctuation, grammar, and style
 
Types opinions from dictation
 
Maintains supply closet and orders supplies as needed
 
Schedules hearings, arguments, meetings, etc
 
Appoints counsel to represent parents and children in dependency and other matters
            and updates tracking lists with that information
 
Able to attend trainings, seminars and conferences as necessary
 
Must abide by the Code of Conduct of the Unified Judicial System.
 
 
SUPERVISION RECEIVED
Reports to the President Judge and the District Court Administrator.  Receives limited instruction or supervision in carrying out routine day to day tasks.
 
 
SUPERVISION GIVEN
N/A 
 
 
WORKING CONDITIONS
The work environment characteristics described herein are representative of those the employee encounters while performing the essential functions of the position. A Confidential Secretary works indoors on a regular basis in an office with minimal environmental factors.
 
 
PHYSICAL/ MENTAL CONDITIONS
Must possess the ability to do light work with occasional lifting/carrying of objects up to 20 pounds.
 
Must be able to pay close attention to detail while being able to concentrate for long periods of time.
 
Must be able to sit for long periods throughout the work day with occasional standing, walking, twisting and bending.
 
Must possess the ability to convey and present information, explain procedures, and follow
instructions.
 
 
QUALIFICATIONS
High school diploma, completion of business school and/or Paralegal degree or any equivalent combination of training and experience.
 
 
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED
 
Ability to work effectively with the public, co-workers, subordinates and government officials.
 
Ability to speak and write English fluently and to understand written and spoken English.
 
Effective communication skills.
 
Ability to exercise initiative and problem-solving skills in carrying out job duties, and to make independent decisions when circumstances warrant.
 
Ability to function independently and to be flexible.
 
Knowledge of modern office practices and equipment.
 
Ability to become familiar with various legal publications, legal terminology and the Pennsylvania
            Rules of Court in order to comprehend various documents and schedule matters as
            dictated by rule and/or statute
 
Skill in utilizing current word processing and spreadsheet software, such as Microsoft Office
 
Ability to handle a variety of unrelated issues simultaneously
 
Required to maintain strict confidentiality, as specifically set forth in the Court Personnel and Procedures Manual.
 
 
 
 
 

POSITION DESCRIPTION:                                                                                            Non- Exempt

 

Overall Objectives

This employee provides administrative and clerical support in an automated environment to Clarion County’s President Judge, as well as to any other judges sitting in Clarion County and to Court Administration. The position works with sensitive information requiring strict confidentiality.
 
 
ESSENTIAL FUNCTIONS
Answers the telephone, responds to inquiries or directs the caller to the appropriate party or office.
 
Greets visitors to the Judge’s Chambers and Court Administrator’s Office, answers their inquiries and 
            directs them to the appropriate location.
 
Assists the Deputy Court Administrator with criminal caseload:
            Is proficient at using the Common Pleas Criminal Case Management System
            Enters new cases onto appropriate court lists
            Is responsible for mailing notices to defendants for court sessions
            Prepares court lists and distributes to counsel and others
            Tracks return of certified notices
            Prepares and distributes transport orders for incarcerated individuals
            Is sufficiently familiar with criminal caseload responsibility to be able to handle the duties
                        in the absence of the Deputy Court Administrator
            Works closely with Sheriff’s Office to schedule bench warrant hearings
 
Prepares and files documents in Judicial/Court Administration files, general files, correspondence
            files,etc
 
Maintains computer lists of all file types
 
Delivers and retrieves files from the Prothonotary, Clerk of Courts, Orphans Court offices
 
Types orders and letters for Judges and Court Administration
 
Composes routine correspondence and orders using a prescribed format and conforming to
            all rules of punctuation, grammar, and style
 
Types opinions from dictation
 
Maintains supply closet and orders supplies as needed
 
Schedules hearings, arguments, meetings, etc
 
Appoints counsel to represent parents and children in dependency and other matters
            and updates tracking lists with that information
 
Able to attend trainings, seminars and conferences as necessary
 
Must abide by the Code of Conduct of the Unified Judicial System.
 
 
SUPERVISION RECEIVED
Reports to the President Judge and the District Court Administrator.  Receives limited instruction or supervision in carrying out routine day to day tasks.
 
 
SUPERVISION GIVEN
N/A 
 
 
WORKING CONDITIONS
The work environment characteristics described herein are representative of those the employee encounters while performing the essential functions of the position. A Confidential Secretary works indoors on a regular basis in an office with minimal environmental factors.
 
 
PHYSICAL/ MENTAL CONDITIONS
Must possess the ability to do light work with occasional lifting/carrying of objects up to 20 pounds.
 
Must be able to pay close attention to detail while being able to concentrate for long periods of time.
 
Must be able to sit for long periods throughout the work day with occasional standing, walking, twisting and bending.
 
Must possess the ability to convey and present information, explain procedures, and follow
instructions.
 
 
QUALIFICATIONS
High school diploma, completion of business school and/or Paralegal degree or any equivalent combination of training and experience.
 
 
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED
 
Ability to work effectively with the public, co-workers, subordinates and government officials.
 
Ability to speak and write English fluently and to understand written and spoken English.
 
Effective communication skills.
 
Ability to exercise initiative and problem-solving skills in carrying out job duties, and to make                    independent decisions when circumstances warrant.
 
Ability to function independently and to be flexible.
 
Knowledge of modern office practices and equipment.
 
Ability to become familiar with various legal publications, legal terminology and the Pennsylvania
            Rules of Court in order to comprehend various documents and schedule matters as
            dictated by rule and/or statute
 
Skill in utilizing current word processing and spreadsheet software, such as Microsoft Office
 
Ability to handle a variety of unrelated issues simultaneously
 
Required to maintain strict confidentiality, as specifically set forth in the Court Personnel and             Procedures Manual.